Privacy Policy

We at Swan Corp (“us” or “our” or “we”) respect your privacy, and are committed to protecting your Personal Data in accordance with applicable laws. This Privacy Notice outlines our practices in relation to the collection, storage, usage, processing, and disclosure of your Personal Data that you have consented to share with us when you access, use, or otherwise interact with our websites or digital platforms (“Websites”). This Privacy Notice further describes the rights you have with respect to your Personal Data. This Privacy Notice applies to all users who access or interact with our website, including job applicants, enquiries, and visitors.  We do collect your personal information and process your Personal Data in accordance with the Digital Personal Data Protection Act, 2023 and other national laws which relate to the processing of Personal Data. If you are a visitor from another country, we acknowledge that you may have rights under your local data protection laws. We will make reasonable efforts to respect such rights where applicable. By using our Website, you consent to the practises described in this Privacy Policy.

1. Definitions and Key Terms

1.1. Applicable Laws :  All laws, statutes, rules, regulations, ordinances, notifications, directives, guidelines, circulars, and mandatory government requirements that govern the collection, processing, storage, transfer, or protection of Personal Data, including but not limited to the Digital Personal Data Protection Act, 2023, and any other relevant data protection or privacy legislation that may apply based on the User’s jurisdiction. Breach:  Any unauthorised or accidental disclosure, acquisition, or loss of Personal Data.  Child:  An individual who has not completed eighteen (18) years of age. Consent:  A freely given, specific, informed, and unambiguous agreement to the Processing of Personal Data 1.2. Cookies: A small file placed on your device by our websites or the Platform when you either visit or use certain features of our websites or the Platform. It allows the websites to remember your actions or preference for a certain period. Data: A representation of information, facts, concepts, opinions or instructions in a manner suitable for communication, interpretation or processing by human beings or by automated means. 1.3. Data Fiduciary:  Any person who alone or in conjunction with other person(s) determines the purpose and means of processing of Personal Data. 1.4. Data Principal: The individual to whom the Personal Data relates and where such individual is a Minor or Person with Disability includes the parents or lawful guardian of such Minor or Person with Disability. 1.5. Data Processor: Any person who processes Personal Data on behalf of a Data Fiduciary. 1.6. Personal Data: Any data about an individual who is identifiable by or in relation to such data. 1.7. Processing: In relation to Personal Data means any automated operation or set of operations performed on digital Personal Data, and may include operations such as collection, recording, organisation, structuring, storage, adaptation, alteration, retrieval, use, alignment or combination, indexing, sharing, disclosure by transmission, dissemination or otherwise making available, restriction, erasure or destruction. User: User means the Data Principal being the individual to whom the Personal Data relates. In cases where the individual is a Minor or a Person with Disability requiring lawful representation, the term “User” includes the parent or lawful guardian acting on behalf of such individual. 

2. What Data We Collect

2.1 Information  You Provide to Us: We receive and store any information you choose to share with us  when using our Website. This includes details you submit through job application forms, or when you provide  feedback. We use this information to respond to your requests, process applications, and support your interaction with our services. 2.2 Information Collected Automatically: We use Cookies and other similar technologies to run analytics whenever you interact with our Website. This may include device identifiers, browser type, IP address, and usage patterns. These technologies help us analyse Website performance and enhance user experience. These Cookies are processed only after you provide your Consent to ensure that your preferences are respected. 

3. Purpose of Data Collection and Processing

S. No.	Purpose/Activity	Data Elements
1.	To Process job applications.	Full Name, Mobile Number, Email ID, Resume, and Cover Letter.
2.	To provide updates about future job opportunities.	Email Id, and Mobile Number.
3.	To share feedback or Inquire about Swan Corp’s products subject to prior user consent.	Name, Email ID, and Mobile Number.
4.	To manage our relationship with you including notifying you about changes to our terms or Privacy Policy/Notice.	Email Id.
5.	To use data analytics to improve our websites, services, marketing, customer relationships and experiences.	Online Identifiers, Technical Data, and Usage Data.
6.	Ensuring the security and integrity of our website and IT systems	Device Information, IP address, access logs, security event logs.
7.	Maintaining internal records and administrative functions	Basic identification details, contact information, communication history.
8.	Improving the performance, functionality, and security of our digital platforms	Technical logs, performance metrics, error reports.
9.	Conducting internal research, testing, and quality assurance for service enhancement	Usage data, analytics data, device information.
10.	Protecting our legal rights, interests, and enforcing contractual commitments	Contact details, communication logs, identity information.

4. Lawful basis of Processing

4.1 Legitimate Use: We are dedicated to safeguarding individuals’ privacy and ensure that all Personal Data is collected and processed for specific, legitimate purposes  in accordance with Section 7 of DPDPA 2023. The lawful bases include, but are not limited to, the following:

1. Voluntary sharing of Personal Data for one or more specified and lawful purposes by the Data Principal.
2. Performance of functions by the State as per Applicable Laws or to ensure  security, sovereignty, and integrity of India.
3. For fulfilling any obligation under any Applicable Laws.
4. For compliance pursuant to  any judgment, decree, order, direction, or mandate issued by a court, tribunal, or authority under any law.
5. For taking measures to provide medical treatment or healthcare or related services to any individual during an epidemic.
6. Responding to threats involving health, life, or safety of any individual or the public and any other emergencies.
7. Employment related processing.
8. Processing during disasters and breakdown of public order, ensuring continuity of essential services.

Any modification, expansion, or addition  to data processing purposes (mentioned in clause 3) will be communicated to individuals in advance.

5. Permissible to Children and Persons with disabilities

Our Websites and digital platforms are not intended for use by Children under 18 years of age. We do not knowingly collect or process Children’s Personal Data. Age-gating or self-declaration measures may be applied. If an accidental collection occurs, we will delete such data promptly in accordance with the Applicable Law. We remain committed to ensuring that individuals with disabilities have reasonable access to our Platform. Wherever necessary, appropriate assistance channels may be provided for exercising data rights.

6. Sharing of Data

We do not sell, trade, or commercially disclose  your Personal Data to any third-party service providers. We also do not share Personal Data with external service providers unless such sharing is required for legitimate business operations, is authorised by law and is expressly consented to by the Data Principal. All internal data handling is conducted in accordance with strict data protection and confidentiality standards.

7. Rights and Duties as Data Principal

Depending on the laws of the country that applicable to you, you may have different rights regarding the Data we hold about you. You may be entitled to the following rights in relation to your Data: 7.1 Right to Access Information: You may request access to your Personal Data anytime. 7.2 Right to correction and erasure: You may request the corrections to any inaccurate or incomplete data we hold about you. You may also have the right to request the erasure of your data in specific situations permitted under Applicable Law. 7.3 Right of grievance redressal: You have the right to access appropriate grievance redressal mechanisms to ensure timely and effective resolution of any complaints or concerns regarding the Processing of your Personal Data. 7.4 Right to Nominate: You may nominate an individual to exercise your data rights in case of your incapacity or death. The nominated person can manage, access, or request changes to your Personal Data on your behalf, subject to proper verification. If you are a resident of a country with specific data protection laws, you may have additional rights, enforceable only to the extent provided under the laws of that jurisdiction. To exercise the above rights, you can raise a request via email invgrv@swan.co.in Further if you are not satisfied with our redressal, you may lodge a complaint with the Data Protection Board of India, after exhausting the grievance redressal mechanism provided by our Platform. Duties of Data Principals: You are expected to provide accurate, verifiable authentic and up-to-date information to us to facilitate proper data Processing. You should cooperate with us to ensure compliance with applicable data protection norms and exercise your rights responsibly, keeping in mind our legitimate uses and legal obligations. Where required by law, you must provide informed Consent for the processing of your Personal Data.

8. Social Media

We manage official channels, pages, and accounts on various social media platforms such as LinkedIn, X, Meta, YouTube to share information and engage with employees, vendors, clients, and the public. We may monitor and record comments and posts made about us on these platforms to help improve our  services and understand stakeholder concerns. For your safety, we strongly advise using only official and authorized channels  for communication purposes. Please be aware of communicating with us through publicly accessible social media sites with the following information: 8.1. Content that is inappropriate, offensive, or insulting toward individuals. 8.2. Any content that is unlawful, harmful, threatening, abusive, harassing, defamatory, obscene, vulgar, invasive of privacy or publicity rights, hateful, or otherwise offensive based on race, ethnicity, or other grounds. 8.3. Information that infringes on the rights of others, including intellectual property rights. 8.4. Confidential or Personal Data, such as financial details, bank account information, and transaction records. 8.5. Sensitive Personal Data, including: 8.5.1 Special categories of information like racial or ethnic origin, political views, religious or philosophical beliefs, trade union membership, genetic or biometric data used for identifying individuals, health information, or details about a person’s sex life or sexual orientation. 8.5.2 Other sensitive data such as criminal records and national ID numbers. Swan Corp is not accountable for any content shared on third-party social media platforms unless it is officially published by our authorized representatives. Our responsibility is limited solely to the Personal Data we lawfully collect from these platforms, which is Processed only for legitimate business purposes in accordance with applicable data protection laws.

9. Data Security

We are committed to protecting your Personal Data through appropriate technical and organisational security measures including, but are not limited to, encryption, data masking, continuous monitoring and security access control.  If you suspect your Data has been misused, lost, or accessed without permission, please reach out to us at invgrv@swan.co.in.

10. Data Retention

We retain your Personal Data only as long as necessary for operational purposes. You can request data deletion and data removal by contacting us at invgrv@swan.co.in as required by law and for the duration necessary to fulfil its intended purpose, in accordance with our internal data retention and disposal policy. Your Personal Data is securely processed and stored only for as long as required for its purpose or as mandated by Applicable Laws. Once the retention period expires, your Data will either be deleted or archived to meet legal retention obligations or in accordance with applicable statutory limitation periods.

11. Breach Notification

Although the Platform undertakes appropriate technical and organisational measures to ensure safety and protection of the Personal Data of Users, in the event of any data breach, we shall notify you at the earliest, about the breach, including its nature, extent and the timing and location of its occurrence, on your registered e-mail ID. In congruence with the Digital Personal Data Protection Act, 2023 (DPDPA), we shall also intimate the Data Protection Board of India within appropriate statutory timelines.

12. How to Contact us

If you have any questions regarding this Privacy Notice or the protection of your Personal Data, you may reach out to us at invgrv@swan.co.in.

13. Changes in the Privacy Notice:

13.1 From time to time, we may update or make changes to this Privacy Notice periodically to ensure it remains accurate and in compliance with Applicable Laws, regulations or business practices. 13.2 Whenever such updates or changes are made, we will promptly upload the revised Privacy Notice to our Website. Your continued use of our services after any updates to the Privacy Notice will be considered as your acceptance of the revised Notice. 13.3 We encourage you to periodically visit the page for the latest information on our privacy compliance.